📚 Extract Gold from Meeting Transcripts with AI

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Hello AI Enthusiast,

Let's face it - we've all drowned in meeting transcripts at some point. You know the drill: sitting through a meeting, getting a massive transcript, and then... well, most of us never actually read it. This newsletter breaks down how to use AI to solve this common workplace headache.

The Problem

Meeting transcripts pile up unread, important decisions get buried, and team members waste time trying to find key information. Even with Google Gemini now offering meeting notes, you might want something more tailored to your specific needs.

How We Did It

Let's walk through building a Make workflow that monitors your meeting transcriptions, extracts the key points, and delivers clean summaries to your inbox:

Step 1: Watch for New Transcriptions

Configure the "Watch Documents" module to monitor your "Meeting Recordings" folder for new files.

Step 2: Filter for Actual Transcriptions

Add a filter to ensure you're only processing transcription documents, not other files that might be in the same folder.

Step 3: Extract Document Content

Use the "Get Content of a Document" module to retrieve the full text of the transcription.

Step 4: Generate AI Summary with ChatGPT

Configure the OpenAI module with GPT-4 to analyze and summarize the transcript.

Here's the prompt we use to generate comprehensive meeting summaries:

Act as a personal assistant. You will be provided with meeting notes, and your task is to summarize the meeting as follows:
- Overall summary of the discussion
- Action items (what needs to be done and who is doing it)
- Key takeaways
- Decisions Made
- If applicable, the requests from the team members

The output must be formatted as HTML and you must output only the HTML

This prompt tells ChatGPT to:

• Create a structured summary with specific sections

• Format the output in HTML for easy email reading

• Focus only on the most important information for us

Step 5: Deliver via Email

Set up the Gmail module to send the summary to relevant team members.

Here's the expected output:

Your Turn

Ready to tackle those meeting transcript headaches? The concept is straightforward even if you don't have this exact setup:

Think about which meetings eat up your follow-up time - those client calls that run long or the weekly team discussions where details get lost. After that, play around with AI prompts that extract what matters most to your team.

You might start with something simple, maybe just summarizing one critical weekly meeting, then expand as you see the time it saves.

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• AI Academy Membership: Get 12 months of access to all our cohort-based programs, live webinars, on-demand courses, and tutorials.

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• Corporate Training: Equip your team with the skills they need to unlock the potential of AI in your business.

• Practical Introduction to ChatGPT: A free course on using ChatGPT confidently, understanding its workings, and exploring its potential.

We'll be back with more AI tips soon!